Efficient · Secure · Scalable

Managed Document & Print Solutions in Southampton & Hampshire

Printing, scanning and electronic filing are part of every business. We design tailored document solutions that reduce costs, improve efficiency and tighten security across every document that enters or leaves your business.

Book a free print audit How we help

One supplierPrint, scan and support, joined up

Secure releasePIN, card or biometric print release

Lower costsFixed, predictable cost-per-page

GreenerReduced paper & print volumes

What we deliver

Print & document management, done properly

From audit to automation, we take the hassle out of managing paper and print.

Consultancy & Analysis

We audit your existing printers and how they're used, then recommend the most efficient, cost-effective and secure setup for your business.

Secure Copying & Printing

Interactive print software keeps every job secure. Restrict access by PIN, smart card or biometric ID, and control permissions by time, size or colour.

Business Process Automation

Document management and automation that reduces total print volumes. Affordable, easy to use, scalable and secure for businesses of any size.

Hardware Support

Fast on-site and remote support from manufacturer-trained engineers, always with genuine parts and toners, so your devices never let you down.

How we help

A smarter approach to print & documents

From the initial audit to fully automated workflows, we cover every stage of your document lifecycle.

We start by understanding your setup

Before recommending anything, we consult with you and audit your existing printers and how they're used. That means our solution is genuinely tailored, giving you the most efficient, cost-effective and secure setup possible.

Full printer & usage audit

Tailored to your needs

No unnecessary hardware

Keep every print job secure

Our interactive print software makes secure printing easy, and solves those "where did my printout go?" headaches. Restrict access via PIN, smart card or biometric ID, and set individual permissions by time, paper size or colour.

PIN, card & biometric release

Nothing left in the tray

Rule-based permissions

Automate the paperwork away

Our document management and automation solutions bring real, measurable benefits, cutting total print volumes and helping you work towards a greener future. Affordable, easy to use, scalable and secure for any size of business.

Scan-to-workflow

Less paper & storage

Scalable & secure

Support that keeps you running

We provide fast on-site and remote support from in-house, manufacturer-trained engineers. With remote device monitoring and genuine parts and toners, our maintenance agreements make sure your device won't let you down when you need it most.

On-site & remote engineers

Genuine parts & toners

Proactive monitoring

One partner for everything

More than just print

We're your complete technology partner. Explore the rest of what we do for Hampshire businesses.

Managed IT Support

Proactive, fixed-fee IT support keeping your whole business running smoothly.

Explore IT support

Cyber Security

24/7 protection across devices, cloud and email for total peace of mind.

Explore security

Business Telecoms

Mobile, VoIP and broadband for Hampshire businesses, all on one agreement.

Explore telecoms

AI & Automation

Deploy Microsoft 365 Copilot and automate the busywork, safely.

Explore AI

Frequently asked

Managed print & document solutions: your questions answered

What are managed print services?

Managed print services are where a provider looks after all of your printing, scanning and document workflow needs, from hardware and consumables to security and support. At HJS Technology we audit your existing setup, then design an efficient, secure and cost-effective solution with proactive monitoring and maintenance.

How can managed print save my business money?

Most businesses don't know their true cost of printing. By auditing your devices and usage we cut waste, consolidate hardware, control colour and duplex printing, and move you to a predictable cost-per-page. This typically reduces total print volumes and spend while improving reliability.

How do secure print and follow-me printing work?

Secure print holds a document in a queue until the user releases it at the device using a PIN, smart card or biometric ID. This means confidential documents never sit unattended in the output tray, and staff can print to any enabled device, ideal for GDPR and general data security.

Do you support our existing printers, or do we need new hardware?

Both. Where your existing devices are suitable we support and optimise them; where an upgrade makes sense we recommend cost-effective, business-grade hardware. Our engineers provide fast on-site and remote support using genuine parts and toners.

Can you help us go paperless with document workflows?

Yes. Beyond print, we implement scan-to-workflow and document management that digitises paperwork, routes it automatically and files it securely, reducing paper, storage and manual admin while supporting a greener office.

Full directory of managed print & document services in Southampton

Managed Print

Managed Print Services Southampton
Printer Leasing Hampshire
Print Audit Southampton
Cost-Per-Page Printing SO15

Document Management

Document Management Southampton
Scan-to-Workflow Hampshire
Secure Print Release Southampton
Paperless Office Solutions

Hardware & Support

Multifunction Printers Southampton
Printer Repair & Support Hampshire
Genuine Toner Supply Southampton
Managed Copier Services

Optimise your print & document workflow

Whether you're looking to reduce print costs, improve document security, or upgrade your hardware, our specialists are ready to help. Choose the best way for us to connect.

Book a Consultation

Secure a time with our team to discuss your document storage and printing requirements.

Audit existing printer arrangements
Review document security and access
Discuss cost-effective hardware upgrades

View our live calendar